A well-designed travel policy helps increase traveller compliance, savings and security. CWT Policy Builder enables organisations of any size to create a travel policy from scratch. We can also benchmark, assess and optimise an existing policy.

The fully automated CWT Policy Builder has 10 sections that cover all aspects of a travel policy, including reservation processes; air, hotel, rail and ground transportation bookings; expense management and monitoring; and security and policy enforcement. The tool includes more than 130 of the most frequently used policy rules and more than 500 criteria associated with those rules, which enable companies to design a policy that best reflects their objectives and corporate culture. Customised parameters can be added for even greater effectiveness and personalisation.

Gerry Flannagan, Vice President of Global Travel, Shell An average of 20% savings of total travel spend can be achieved by improving policy & compliance in five main areas:

CWT POLICY BUILDER TAKES A THREE-TIERED APPROACH TO POLICY ANALYSIS:

• Policy Culture: a high-level assessment of the overall policy; includes benchmarking against similarly sized industry peers.
• Policy in Focus: a detailed analysis of each section of the policy that utilises key metrics to determine the scope and level of detail; how current the policy is; and the balance achieved between flexibility and control.
• Policy Opportunity: predictive modelling provides “what if” scenarios to assess the potential impact of rule changes and increased compliance. The company’s policy parameters, transaction spend, traveller compliance and preferred suppliers are coupled with an assessment of the business-travel market in order to demonstrate possible savings and benefits. This exercise helps travel managers and buyers effectively promote and manage policy changes within their organisation.

“We used CWT Policy Builder to benchmark the effectiveness of our global travel policy and implement the recommended improvements. It was especially valuable in optimising policy depth, detail and levels of control. Shell has now committed to regularly reviewing our global travel policy to ensure it is fresh and relevant in a challenging environment.”

BENEFITS: Increased effectiveness CWT Policy Builder leverages travel industry best practices and peer benchmarking to help increase the effectiveness of the travel policy in achieving its stated goals.

Improved compliance Travellers who have a clear and easily accessible travel policy are more likely to comply with the policy guidelines. Flexibility CWT Policy Builder can be adapted to companies of any size in any location, including modifications between business units and markets.

Cost savings “What if” scenarios help identify new savings opportunities associated with policy changes or increased compliance to a policy rule.

Ease of use Easy access and simple document generation allows companies to update or change the policy as desired. Search capabilities allow travellers and arrangers to quickly locate policy information.

Increased collaboration CWT Policy Builder provides an opportunity for companies to work with CWT on coordinated decisions and enables the communication of company goals to travellers and CWT.